Document checklist for employer and foreign worker
A clean checklist helps both sides move forward without scrambling at the last minute. Use it as a starting point and adjust to your field.
Key takeaways
- Separate employer and worker files from day one.
- Use consistent spelling and dates across documents.
- Do not overload the file with unrelated materials.
- Keep digital copies ready for quick supplementation.
Overview
Each field has different requirements, but many core documents are shared across cases. A broader overview appears on the work visa service page.
If you want to understand the overall process logic, review the step by step guide before organizing documents.
When documents come from abroad, check whether an apostille or notarization is required. A missing verification can delay even an otherwise complete file.
A simple organizational step is to label each file with a short category and date. That way, if a reviewer asks for a specific record, you can find it quickly. Keep a matching digital folder with the same order as the paper file. This reduces confusion when you are asked to send an additional document on short notice. It also makes it easier to notice a missing translation or an outdated ID before you submit.
Practical checklist
Start with a simple split between employer and worker:
- Employer: business registration or proof of activity.
- Employer: role description and basic contract terms.
- Worker: passport and identity documentation.
- Worker: proof of qualifications if relevant.
- Translations and notarizations where required.
Feeling uncertain?
We can pause, review documents, and outline a calm next step.
Common pitfalls
Typical checklist mistakes include:
- Mixing employer and worker documents in one file.
- Using multiple spellings of names or addresses.
- Sending excessive documents that confuse the reviewer.
- Missing an apostille or required signature.
Build a file that is easy to read
Create a simple table of contents and number documents. This makes it easier to answer questions quickly if the authority asks for clarification.
For timing concerns, see what affects processing speed and the full article list.